Standard Naming Convention for Drawings & Documents

These requirements apply to both DOCUMENTS & DRAWINGS. 

• Format: PDF only
• Security: No encryption or password protection
• File Size: Maximum 1 GB per file
• Naming:
  • All uppercase letters
  • Dashes allowed (e.g., BLD-01.pdf)
  • No spaces or special characters (e.g., *, ( ), ., ?)
• File Naming Consistency:
  •  Revisions must use the original filename
  • New submissions must follow sequential numbering
• Orientation:
  • Landscape or portrait allowed for documents
  • Landscape only for drawings
• Index Pages:
  • Required for both documents and drawings
  • Must be named according to discipline (e.g., DOC-0.pdf, A-0.pdf, C-0.pdf)
• Submission Platform: All files must be uploaded to ProjectDox
• Inspection Readiness: Job site copies must match original size submitted

These requirements apply to DOCUMENTS: 

• Content: One file per subject (e.g., one application, one affidavit)
• Multi-page Files: Allowed (e.g., PAP-01.pdf may contain 13 pages)
• Index Naming Example:
  • DOC-0.pdf for Building, Fire, Planning & Zoning
  • PZD-0.pdf for Planning & Zoning special permits
• Revisions: Entire document must be resubmitted using the same filename

• Examples of Document Codes:
  • BLD- for Affidavits
  • PAP- for Permit Applications
  • NOA- for Product Approvals
  • PHO- for Photos/Renderings
  • WAV-01.pdf for Waiver under §553.792, F.S.

These requirements apply to DRAWINGS: 

• Content: One file per sheet (e.g., 10 sheets = 10 files)
• Scale: All drawings must include scale
• Index Naming:
  • A-0.pdf for Building, Fire, Planning & Zoning
  • C-0.pdf for Public Works – Right of Way
• Insertions: Use alphabetic suffixes (e.g., A-1A.pdf, A-1B.pdf)
• Multiple Buildings: Add building number to filename (e.g., A-01-3.pdf)
• Examples of Drawing Codes:
  • A- for Architectural
  • S- for Structural
  • FP- for Fire Protection
  • L- for Landscape
  • T- for Telecommunications