Send Notification Letters to Neighbors

Certain permits (warrants, exceptions, special events, and more) require you to send certified letters to your abutting neighbors, HOAs and more. You can learn how to gather the appropriate addresses here.  


Look up Your Address Using our Mapping Tool

Start by looking  up the property in question (for a permit, event, etc.) using our GIS tool here. If you aren't sure how to use the GIS tool, click here for instructions.

Find Abutting Properties (if required)

If your request instructs you to locate abutting properties, click on all properties that touch your property or directly face it on any side (and, in the case of a corner lot, diagonally faces it). This will give you the name + mailing addresses of the legal property owners for these parcels.  

Find Radius Properties (if required)

Certain requests (waivers, intended decisions and more) instruct you to send letters to properties within a specific radius. 

In GIS, the “Buffer Radius Distance” icon (this looks like a small, blue circle with a target in the middle - under the word 'Legend') allows you to enter a desired distance (for example 1,500 feet). The 1,500 foot radius appears with your subject property at the center. This function will select every single property that falls within the desired radius.

Find Homeowner Association (HOA) Information

You must notify the list of the HOA your property resides in.   

HOA list 

Make Copies & Mail

You must make a copy of each notification letter, addressed to the proper recipient, and mail via U.S. Certified mail.   A copy of each letter with its corresponding certified, return mail receipt must be presented with your final documents. 

NOTE: For most permit requests, your final application and documents must be submitted no later than five (5) business days from the date the notifications are mailed, as reflected on the certified mail receipts.