City Clerk's Office

Department Head

City Clerk Todd B. Hannon

Todd B. Hannon, City Clerk

The Clerk is responsible for recording, transcribing and safeguarding commission minutes and legislation; legislative research; lobbyist registration; bid openings; records management; boards and committees administration; passport applications for U.S. citizens; attesting contracts; attending bond validation proceedings, supervising and certifying results of city elections.

City of Miami Passport Acceptance Facility
The City of Miami functions as an acceptance facility for US Passport applications. These instructions will prepare you to apply. 

Apply for a Passport at City Hall

Access Archived Miami City Commission and Community Redevelopment Agency (CRA) documents.
Archived Documents

All public meetings posted by the City Clerk's Office can be viewed below.

View Public Meetings

General FAQs for the City Clerk's Office are listed below.  Election FAQs can be viewed here

  • Which records are kept on file in the City Clerk's Office?

    Ordinances, resolutions, motions, minutes of Commission meetings, agreements, elections files, lobbyist files, boards and committee files.
  • Which records are "public records"?

    All records in the Office of the City Clerk are public with the exception of: (a) home addresses/phone numbers of current or retired police officers, fire fighters, and code enforcement officers; (b) transcripts of attorney-client sessions; (c) election complaints prior to file order from State Election Commission; and (d) any other records deemed exempt under Florida Statue 119.
  • What is my right to inspect "public records"?

    Public records under the custody of the City Clerk, may be viewed at our office, located at 3500 Pan American Drive, Dinner Key, Miami, FL, Monday through Friday, from 8:00 A.M. to 5:00 P.M.
  • How do I request "public records"?

    Request Public Records
  • What is the charge for reproducing "public records"?

    *Photocopies cost 15 cents per single-sided page and 20 cents per double-sided page.
    *CDs cost $15.75 each.
    *Certificates cost $1.00 each.
  • Can I view commission documents on the City Clerk's Web Site?

Ordinances, motions, marked agendas and verbatim minutes for Commission meetings can be viewed on our archived website.